The Event Technology Blog

The latest news, best practices, and trends in the event industry—everything you need to know about event digitization, email marketing, and more

How Bold Projects Simplified Event Management with MeetPoint

February 12, 2025

In the fast-paced world of event management, efficiency, flexibility, and seamless guest experiences are key to standing out. Bold Projects, known for organizing innovative and impactful events, has been leveraging MeetPoint’s solutions to streamline their event processes and enhance attendee engagement.

In this story, we’ll dive into how MeetPoint’s platform became an essential part of Bold Projects’ event strategy, helping them overcome challenges, optimize workflows, and deliver memorable experiences.

About the Customer

Bold projects is a boutique agency specializing in storytelling. Stories are written in their DNA and are the tool they operate with in all the projects they carry out. They specialize in providing exceptional experiences for their clients through event production, communication projects, website creation and marketing. The team's mission is to simplify the operation of events, while maintaining a high level of professionalism and participant satisfaction.

The Challenge

When organizing events, Bold projects encountered recurring challenges that hindered their efficiency:


  • Tracking and managing attendee registrations.
  • Communicating effectively with registered participants.
  • Ensuring all attendees met specific eligibility criteria, such as being adults.
  • Providing clients with post-event analytics, such as attendance rates and other valuable insights.


Previously, they relied on tools like Excel or Google Sheets to manage registrations and used mailing platforms for mass communication. This patchwork approach was time-consuming and inefficient, particularly for events requiring careful tracking and detailed post-event reporting.


“For the types of events we organize, ensuring accuracy and eligibility is critical, but our previous tools made this process overly complex,” the team shared.

Why They Chose MeetPoint

Faced with these challenges, Bold projects turned to MeetPoint to simplify their operations. MeetPoint addressed all their needs by offering:


  • A centralized platform for registration management.
  • Automation for attendee communication.
  • Tools to verify attendee eligibility.
  • Easy-to-generate post-event reports for clients.

Bold projects decision to adopt MeetPoint was driven by the need to save time and resources while integrating guest management under one system. “We wanted to save time, reduce costs, and simplify the entire guest management process in one place,” they explained.

“The platform’s flexibility and user-friendly design made it an obvious choice for integration into our workflow,” they noted.

The Results

By using MeetPoint, Bold projects saved approximately 10 hours of manual work per event, allowing them to focus on delivering exceptional experience. The platform also significantly reduced errors, ensuring a smooth process from registration to reporting.


One of the standout benefits was the exceptional customer support they received, which made implementing and using the platform stress-free.

“The ease of use and outstanding customer support were the biggest value-adds for us,” the team highlighted.

Long-Term Advantages

While Bold Agency initially used MeetPoint for a single event, they quickly recognized the advantages of a long-term partnership:


  • Predictable costs: Making it easier to budget for multiple clients.
  • Scalability: The platform could be used across various events and clients.
  • Comprehensive analytics: Offering data-driven insights for continuous improvement.
  • Greater autonomy: Empowering the team to manage events more independently.

Recommendation

For other event agencies, Bold Agency strongly recommends integrating a comprehensive tool like MeetPoint. “If you’re still relying on separate tools for registration, communication, and guest management, it’s time to upgrade,” they advised.


By implementing MeetPoint, agencies can save time, enhance efficiency, and deliver a more professional experience to their clients. “MeetPoint will impress you with its functionality, flexibility, and top-notch support,” they concluded.

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