The Event Technology Blog

The latest news, best practices, and trends in the event industry—everything you need to know about event digitization, email marketing, and more

MeetPoint: The Platform Powering Seamless Event Management

October 24, 2024

Organizing a successful event is no easy task. Whether it’s a B2B conference, corporate seminar, or networking event, the logistics of managing attendees, registrations, and communications can be overwhelming. Enter MeetPoint—a powerful, all-in-one platform that doesn’t organize events but supports them by streamlining the entire management process.


Since 2016, MeetPoint has been helping businesses digitalize their event operations, enabling smoother, more efficient experiences for both organizers and attendees. If you're looking for a solution to manage your event’s backend processes like registration, ticketing, and attendee engagement, MeetPoint might be exactly what you need.

Which Events is MeetPoint Best Suited For?


MeetPoint is designed with B2B events in mind, making it ideal for conferences, corporate gatherings, and professional networking events. These types of events require precise attendee management, including accurate registration data, ticketing, and post-event reporting. But MeetPoint’s flexibility also makes it suitable for other formats, such as:


  • Corporate Training Seminars
  • Industry Summits
  • Product Launches
  • Hybrid Events
  • Online Webinars
  • In-Person Networking Events


Whether your event is in-person, virtual, or a hybrid, MeetPoint has the tools to make it run smoothly from start to finish.

What Can MeetPoint Do for Your Event?


MeetPoint is not an event organizer, but rather a comprehensive tool that helps you manage the entire event lifecycle. Here’s a closer look at how MeetPoint can elevate your event management experience:


1. Send Professional Invites


MeetPoint allows you to create and send customized, branded email invitations to your guest list. By using segmenting tools, you can target the right audience with personalized invitations, ensuring your message reaches the right people. This helps maximize attendance and engagement.


2. Collect Registrations with Ease


The platform makes registration simple, flexible, and fully customizable. You can design your own registration forms to gather the necessary attendee details, from basic contact information to preferences on sessions, meal choices, or breakout groups. It also enables 1-click registration for clients with existing databases which makes registrations for attendees even quicker. MeetPoint offers real-time tracking of registrations, giving you a clear overview of how many people have signed up at any given moment.


3. Manage Ticket Payments & Invoices


For paid events, MeetPoint combines ticketing and payment processing, making it easier to sell tickets directly through the registration form. Whether you offer general admission or tiered pricing for VIP tickets, the platform securely processes payments, so you can focus on delivering a great event experience.

MeetPoint offers automatic generation of invoices or pre-invoices and supports various payment methods, all in compliance with local and international regulations. For events in Slovenia and select countries abroad, the platform includes tax certification, ensuring that all financial processes align with legal standards.


4. Streamlined Accreditation


Accreditation at large events can be complex, especially when managing hundreds of attendees. MeetPoint helps automate the check-in and accreditation process using QR code scanning and instant label printing. This reduces waiting times and ensures that attendees can enter the event smoothly, without unnecessary delays. At the same time, it is more sustainable as the labels are only printed for participants who have actually come to the event.


5. Create Beautiful, Simple Event Websites


Having a well-designed event website is crucial for providing attendees with information and driving engagement. MeetPoint offers easy-to-use templates that allow you to build a professional-looking event website with no coding experience required. You can display event schedules, speaker bios, registration links, and even FAQs in a clean, visually appealing format that’s optimized for both desktop and mobile devices.


6. Engage Attendees in a Branded, Noise-Free Environment


One of the standout features of MeetPoint is its ability to create a branded, closed networking environment for your attendees. Unlike open social media channels, MeetPoint’s networking platform keeps the conversation within your event’s ecosystem, ensuring attendees can interact in a space free from the distractions of the outside digital world. Whether it’s messaging, group discussions, or sharing contacts, attendees can connect in a more professional and focused setting.


All Your Attendee Data in One Place


At the end of your event, all the attendee data you’ve gathered—whether it’s names, contact information, company details, or session preferences—is safely stored in one place within the MeetPoint platform. The data you collect depends on the fields you include during registration, giving you full control over what information you gather.


Importantly, MeetPoint is fully GDPR-compliant and ensures that all attendee data is handled with the highest level of security and legal support. You can trust that all information is stored and managed in accordance with the latest data protection regulations, giving both you and your attendees peace of mind.


Sustainability in Event Management with MeetPoint


Beyond efficiency, MeetPoint helps promote sustainability in event management. By reducing paper waste (thanks to digital ticketing, QR code check-ins, and online communications), MeetPoint contributes to greener, more eco-friendly events. Digitalizing processes like registration and accreditation not only streamlines logistics but also helps reduce the environmental footprint of your event.


Digitalize In-Person, Hybrid, and Online Events


MeetPoint is a versatile platform built for the modern event landscape. Whether your event is in-person, fully virtual, or a hybrid of both, the platform adapts to your needs. Its easy-to-use interface ensures that organizers can quickly set up event processes without requiring technical expertise. This flexibility allows you to digitalize the experience regardless of how your attendees are participating.


With MeetPoint, the same level of professionalism and efficiency can be brought to online events as to in-person gatherings. For hybrid events, the platform seamlessly integrates both physical and virtual attendees, providing everyone with a unified experience.


Integrated Email Marketing and Newsletters


MeetPoint is designed not only for complex event management but also for ongoing customer communication. Whether you’re hosting a single event each year or require continuous engagement with your audience, MeetPoint has you covered. The platform supports year-round client communication, allowing you to send weekly or monthly newsletters that are fully customizable to fit your brand’s visual identity (CGP).

With MeetPoint’s all-in-one approach, you won’t need multiple tools to handle different aspects of event management and customer outreach. From event invitations and registrations to newsletter campaigns, ticketing, and networking capabilities, everything is managed seamlessly in one place. MeetPoint simplifies the process, making it ideal for both regular and occasional event hosts who want a streamlined, professional solution for their engagement needs.


MeetPoint: Making Events Happen


At its core, MeetPoint is all about Making Events Happen. By automating tedious tasks, simplifying attendee management, and providing robust tools for engagement, MeetPoint allows event organizers to focus on what really matters—delivering an outstanding event experience.


  • Easy-to-use: No complex setup or coding required.
  • Flexible: Whether it’s a small business gathering or a large industry conference, MeetPoint scales to fit your needs.
  • Reliable: Trusted by event organizers since 2016, MeetPoint ensures that every aspect (our solutions you choose) of your event runs smoothly.


Request a Demo


Curious if MeetPoint is the right platform for your next event? You can easily request a demo to explore its features and see how it can fit into your event management process. Discover how MeetPoint can help you digitalize your event, engage your attendees, and create a seamless experience from start to finish.

Email Subject Lines for Events That Get People Clicking

February 13, 2025
Crafting compelling newsletter subject lines is crucial for capturing your audience's attention and encouraging them to open your emails. An effective subject line not only conveys the essence of your content but also entices readers to engage further. This guide delves into strategies for creating winning newsletter subject lines, with a particular focus on event-related emails, and provides practical examples to illustrate these techniques.

Mastering Email Communication: Key Strategies for Effective Campaigns and Deliverability

January 15, 2025
Email marketing remains one of the most effective tools for engaging audiences and driving results. However, crafting campaigns that reach the recipient’s inbox—and not their spam folder—requires more than great content. Success depends on understanding the mechanics of email deliverability and adopting strategies to ensure your emails are delivered, opened, read, and acted upon.

Net Zero Carbon Events: A united industry response to the climate change

By MeetPoint Blog Staff • January 31, 2024
Company MeetPoint is among 500+ organisations, supporting the Net Zero Carbon Event initiative. The Net Zero Carbon Events initiative, launched in 2021, is the events industry’s global campaign to achieve net zero carbon by 2050 at the latest, with an interim target in line with the Paris Agreement’s requirement to reduce global GHG emissions by 50% by 2030. In December 2023, the Net Zero Carbon Events published seven guidance documents to support the event industry in achieving its carbon emissions goals. The seven guidance documents can be downloaded for free here at this link for the following areas: Smart production and waste management Venue energy Logistics Food and food waste Travel and accommodation Carbon offsetting Measurement The Net Zero Carbon Events encourages collaboration with partners, suppliers and customers to drive change across the value chain. The complex value chain of events requires different industries to work together to integrate net zero approaches throughout each event’s lifecycle. Only with mutual collaboration of all stakeholders involved in event industry changes can be implemented and goals achieved. The Net Zero Carbon Events initiative focuses on bringing events themselves to net zero, in contrast to the current focus in industries of bringing organisations involved to net zero. According to the Net Zero Carbon Events initiative, progress in different action areas is asymmetric as some industries are more complex than others, or form part of more mature industries in terms of their decarbonisation plans. Therefore the goal of the initiative is to align progress amongst stakeholders. At Meetpoint, as event software solution provider, we develop our solutions with net zero carbon events in mind. Below you can find few options on how you can benefit from using event management software when trying to meet the net zero carbon by 2050. Photo credits: The cover photo is AI-generated.

How to Reduce an Environmental Impact of In-person Events?

By MeetPoint Blog Staff • October 24, 2023
In 2019, a research study on sustainability of conferences discovered that a three-day conference attended by 800 people resulted in the emission of 455 tons of carbon dioxide, equivalent to 100 gasoline-powered passenger vehicles driven for one year. Traveling, food waste, promotional materials, plenty of paper prints. The swag industry alone, valued at USD 64 billion , produces a wide range of cheap items such as USB sticks, power banks, water bottles, branded socks, pencils, stress balls. On the other hand, when event professionals are planning an event strategy based on environmental optimisation, they should also reconsider the social impact events have on people. People are social beings and therefore the in-person events are here to stay. After the COVID-19 pandemics ended, we have seen the social need people and businesses had during lockdowns and restrictions. Digital events are still organised, but in-person events are again in full swing. If in-person (and hybrid) events are here to stay, we need to change these events in a more sustainable way. Event professionals must plan in-person events which do less harm to the environment – use processes and materials which are as environment-friendly as possible.

Boost your Sales with the Indispensable Power of Organising or Attending In-Person Business Events

By MeetPoint Blog Staff • October 17, 2023
In the fast-changing world, where technology and digital tools have become dominant, many companies don't use the endless opportunities of live events, specially in-person events, to foster company's sales. While there are many benefits of digital marketing strategies, it is essential not to overlook the importance of in-person events. However, despite the growth of e-commerce and virtual communication, events remain a vital component of a successful sales strategy. Events offer a unique opportunity for face-to-face engagement, relationship building, and product showcasing, making them an indispensable part of any sales funnel. In this article, we will explore the reasons why events are vital in sales, how they enhance the sales process, and provide valuable tips on leveraging events to drive sales success.

Texas Feels Slovenia

By MeePoint Blog Staff • October 10, 2023
“Texas Feels Slovenia” is a large scale event in Dallas, Texas, USA, organised by multiple goverment entities and business agencies with the aim of connecting top business, sports, science, and tourism . A set of unique events for the American market in Slovenia packed into 2 days it divides into the Business Investment Conference , the Slovenian Tourism Workshop and I feel Slovenia Night which is a part of a two-year partnership agreement with the Dallas Mavericks basketball team.
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