Upravljanje udeležencev v MeetPoint-u (Attendees)

Anja Sovič • April 20, 2026

V modulu Udeleženci lahko upravljate s seznamom udeležencev dogodka oz. natančneje s seznamom oseb, ki so bile na dogodek povabljene preko emaila (iz MeetPoint sistema), so prijavo potrdile ali zavrnile, so se prijavile preko registracijskega obrazca (ki je lahko vstavljen tudi na zunanji spletni strani) ali pa so bile na seznam dodane ročno. Seznam prikazuje trenutni status udeležencev (povabljen, prijavljen, prisoten na dogodku ...).

Dodajanje udeležencev

Ročno dodajanje udeleženca

Klik na Add attendee (Dodaj udeleženca) odpre obrazec za vnos nove osebe.

Po dodajanju:

  • oseba avtomatično dobi status Registered
  • doda se tudi med kontakte


Uvoz več udeležencev naenkrat

Če že imate pripravljene kontakte v skupinah:

  1. Kliknite Import attendees (Uvozi udeležence)
  2. Izberite skupino - začnete vpisovati ime skupino, nato izberite, ko se vam predlagane prikažejo
  3. Določite status uvoza, torej kakšen status bodo imeli udeleženci
  4. Kliknite Import

Statusi udeležencev in filtriranje po statusih

  • INVITED (Povabljen)

    Osebe, ki so na svoj e-mail prejele vabilo iz MP sistema, dobijo status povabljene osebe (če vabilo vsebuje gumba z akcijami PRIDEM, NE PRIDEM ali gumb z akcijo PRIJAVA Z OBRAZCEM). Dokler se povabljeni ne prijavi na dogodek oziroma potrdi prijave, ima v sistemu status INVITED.

  • REGISTRED (Prijavljen)

    Status REGISTERED imajo vse osebe, ki so potrdile prijavo na dogodek ali so se prijavile preko registracijskega obrazca.

  • DECLINED (Odklonil)

    Osebe, ki v povabilu kliknejo gumb z akcijo NE PRIDEM, dobijo status DECLINED.

  • CHECKED-IN (Prisoten)

    Status se dodeli, ko udeleženec dejansko prispe na dogodek. To se zgodi s skeniranjem QR kode, ali z ročno označitvijo prisotnosti v sistemu.

  • ON WAITING LIST (V čakalni vrsti)

    Status ON WAITING LIST dobijo osebe, ki so se prijavile po zapolnitvi vseh prostih mest in so na čakalni listi. Za tak način uporabe tega statusa je potrebno pri nastavitvah registracije omejiti število udeležencev in omogočiti opcijo Waiting list.  


    Status ON WAITING LIST lahko avtomatično dobijo tudi vse osebe, ki se prijavijo, če ta status v nastavitvah registracije nastavite kot privzeti status (namesto REGISTERED). Več o nastavitvah registracije si lahko preberete tukaj.

Filtriranje in iskanje udeležencev

Seznam udeležencev lahko enostavno upravljate:

  • s filtri po statusih (lahko izberete več statusov hkrati),
  • z iskalnikom (Search) za hitro iskanje posameznika (po imeni, priimku, emailu),
  • s filtrom po prijavnem obrazcu (filter by registration flow - lahko preverite, kdo se je prijavil prek določene prijavnice, če imate le-teh več za en dogodek).


Za ponastavitev prikaza kliknite Clear filters, ki odstrani vse filtre.

Upravljanje posameznega udeleženca

Za vsakega udeleženca imate na voljo več akcij:

  • Delete (Odstrani) - odstrani osebo s seznama udeležencev, vendar ostane shranjena med kontakti.
  • Messages history (Zgodovina sporočil) - omogoča pregled vseh sporočil, ki so bila poslani tej osebi preko MeetPoint sistema.
  • Edit (Uredi) - odpre obrazec za urejanje podatkov udeleženca.
  • Change status (Sprememba statusa) - status lahko spremenite ročno:

1. Kliknite na ikono 3 pikice

2. Izberite nov status

3. Potrdite z OK

Ob tem lahko izberete tudi email template, ki se avtomatsko pošlje udeležencu.

Primer:
Udeleženca ročno prijavite → izberete status Registered → izberete potrditveni email

Upravljanje več udeležencev hkrati

Z označevanjem več oseb v seznamu se prikaže dodatna orodna vrstica.

Na voljo imate naslednje akcije:

  • Delete (Odstrani) - odstrani vse izbrane udeležence (ostanejo v kontaktih).
  • Add to group (Dodaj v skupino)
  • Udeležence lahko: dodate v obstoječo skupino ali ustvarite novo skupino (Create new group)
  • Change status (Spremeni status) - status se spremeni vsem izbranim udeležencem hkrati.
  • Change contact person (Spremeni kontaktno osebo) - spremenite/dodate email kontaktne osebe za izbrane udeležence, izberete prijavni obrazec in pošljete izbrani template za kontaktno osebo.

Izvoz podatkov

S klikom na Export (Izvozi) lahko:

  • izvozite seznam udeležencev v Excel datoteko

Pomembno:
Če imate aktivne filtre (npr. samo Registered), bodo izvoženi samo filtrirani podatki.

Modul Udeleženci vam omogoča:

  • popoln pregled nad prijavami
  • enostavno upravljanje statusov
  • učinkovito komunikacijo z udeleženci


S pravilno uporabo tega modula lahko bistveno izboljšate organizacijo dogodka in izkušnjo udeležencev.

Blog posts

February 13, 2025
Crafting compelling newsletter subject lines is crucial for capturing your audience's attention and encouraging them to open your emails. An effective subject line not only conveys the essence of your content but also entices readers to engage further. This guide delves into strategies for creating winning newsletter subject lines, with a particular focus on event-related emails, and provides practical examples to illustrate these techniques.
January 15, 2025
Email marketing remains one of the most effective tools for engaging audiences and driving results. However, crafting campaigns that reach the recipient’s inbox—and not their spam folder—requires more than great content. Success depends on understanding the mechanics of email deliverability and adopting strategies to ensure your emails are delivered, opened, read, and acted upon.
October 24, 2024
Since 2016, MeetPoint has been helping businesses digitalize their event operations, enabling smoother, more efficient experiences for both organizers and attendees. If you're looking for a solution to manage your event’s backend processes like registration, ticketing, and attendee engagement, MeetPoint might be exactly what you need.
By MeetPoint Blog Staff January 31, 2024
Company MeetPoint is among 500+ organisations, supporting the Net Zero Carbon Event initiative. The Net Zero Carbon Events initiative, launched in 2021, is the events industry’s global campaign to achieve net zero carbon by 2050 at the latest, with an interim target in line with the Paris Agreement’s requirement to reduce global GHG emissions by 50% by 2030. In December 2023, the Net Zero Carbon Events published seven guidance documents to support the event industry in achieving its carbon emissions goals. The seven guidance documents can be downloaded for free here at this link for the following areas: Smart production and waste management Venue energy Logistics Food and food waste Travel and accommodation Carbon offsetting Measurement The Net Zero Carbon Events encourages collaboration with partners, suppliers and customers to drive change across the value chain. The complex value chain of events requires different industries to work together to integrate net zero approaches throughout each event’s lifecycle. Only with mutual collaboration of all stakeholders involved in event industry changes can be implemented and goals achieved. The Net Zero Carbon Events initiative focuses on bringing events themselves to net zero, in contrast to the current focus in industries of bringing organisations involved to net zero. According to the Net Zero Carbon Events initiative, progress in different action areas is asymmetric as some industries are more complex than others, or form part of more mature industries in terms of their decarbonisation plans. Therefore the goal of the initiative is to align progress amongst stakeholders. At Meetpoint, as event software solution provider, we develop our solutions with net zero carbon events in mind. Below you can find few options on how you can benefit from using event management software when trying to meet the net zero carbon by 2050. Photo credits: The cover photo is AI-generated.
By MeetPoint Blog Staff October 24, 2023
In 2019, a research study on sustainability of conferences discovered that a three-day conference attended by 800 people resulted in the emission of 455 tons of carbon dioxide, equivalent to 100 gasoline-powered passenger vehicles driven for one year. Traveling, food waste, promotional materials, plenty of paper prints. The swag industry alone, valued at USD 64 billion , produces a wide range of cheap items such as USB sticks, power banks, water bottles, branded socks, pencils, stress balls. On the other hand, when event professionals are planning an event strategy based on environmental optimisation, they should also reconsider the social impact events have on people. People are social beings and therefore the in-person events are here to stay. After the COVID-19 pandemics ended, we have seen the social need people and businesses had during lockdowns and restrictions. Digital events are still organised, but in-person events are again in full swing. If in-person (and hybrid) events are here to stay, we need to change these events in a more sustainable way. Event professionals must plan in-person events which do less harm to the environment – use processes and materials which are as environment-friendly as possible.
By MeetPoint Blog Staff October 17, 2023
In the fast-changing world, where technology and digital tools have become dominant, many companies don't use the endless opportunities of live events, specially in-person events, to foster company's sales. While there are many benefits of digital marketing strategies, it is essential not to overlook the importance of in-person events. However, despite the growth of e-commerce and virtual communication, events remain a vital component of a successful sales strategy. Events offer a unique opportunity for face-to-face engagement, relationship building, and product showcasing, making them an indispensable part of any sales funnel. In this article, we will explore the reasons why events are vital in sales, how they enhance the sales process, and provide valuable tips on leveraging events to drive sales success.
Več objav